errors in this brochure and all descriptions, floor
plans and rates are subject to correction.
26. Maintenance - Please keep in mind service
calls are billed to the owner, and any unwarranted
service calls will be charged to the guest. In order to
keep the units in good condition some preventative
maintenance (i.e. filters, pest control, etc.), repairs
and guest requested maintenance is required which
will require periodic access to the unit and may be
necessary during your stay. We cannot guarantee
any appliance. We will do our best to have any
repairs done expeditiously. There will be no refunds
due to any maintenance. Rental Information
Page 2 / For interior photos check out www.BeachcomberVacations.com
FOR RESERVATIONS CALL
Office Closed Sundays
Office Hours: April thru Mid-October
Monday - Saturday 9:00 am until 5:00 pm
Mid-October thru March
Monday - Friday 9:00 am until 5:00 pm
Check In: After 3:00 pm
Check Out: Before 10:00 am
Guest understands and agrees:
The reservation confirmation contractual agreement
constitutes an agreement between the guest
(all party members) and Beachcomber Vacations, as
agent to rent the premises described in the contract.
1. Check In - At the office of Beachcomber
Vacations. Every attempt is made to have your unit
available for check in by 3:00 PM unless otherwise
noted on your contract (some property check in
times vary), but at times some circumstances may
prevent this (maintenance or special cleaning for
example). We suggest, especially during a holiday
or during the summer season, that you time your
arrival for after the suggested check in time. If you
arrive prior to suggested check in time, come by our
office and take care of any paperwork, and we will
check the status of your unit. In order to expedite
your check in, we ask that your contract be paid in
full 30 days prior to your check in date. No late
arrivals will be allowed if not paid in full prior to
check in date. Our office is closed on Sunday.
2. Accommodations - That the accommodation
is a privately owned dwelling with the owners furnishings
and neither the agency nor owner shall be
responsible for providing any additional furnishings
or equipment not available presently in the unit.
Should any equipment malfunction, we will make
every effort to have any mechanical malfunction
corrected as soon as possible. There are no refunds
or compensation for any malfunction of equipment,
pools, TV, DVD, appliances, etc.
3. To be responsible for any damage to the unit,
grounds, furnishings, equipment, and household
items therein, which occurred during the guest stay
of occupancy, excluding normal wear. Guest understands
that any damage in which is discovered to
exist or occurred during guest’s occupancy should
be reported at the earliest possible time to the rental
4. That the unit may not be sublet or this agreement
assigned without consent of the Agent.
5. As noted in this rental brochure, the
Homeowners Associations have various property
restrictions which are enforced. As a rental guest
you are required to obey these and all on site rules
6. Occupancy - Maximum accommodations listed
for each unit must be observed.
7. Rental rates include departure maid and linen
package. Beds made upon arrival. A $185 reservation/
processing fee will be applied to each reservation.
For an additional fee and a minimum of one
week advance notice, through our office you may
request: additional maid service, linen package,
crib, high chair and roll away bed rentals.
8. Unit Phone Number - Will appear on the
rental confirmation. Any long distance calls from
the unit must be made by the use of a calling card,
credit card or collect. A $5 handling fee per call will
be charged for any long distance calls charged to
the unit phone. This policy is strictly enforced.
9. No pets are permitted on the premises - we
reserve the right to terminate any rental, without
refund, and loss of security deposit if pets are found
on the premises.
10. No house parties (Family and mature persons
all over the age of 25.) — A family is defined as parents,
their children and relatives. Anyone renting as
a family other than the stated will not be admitted
to the rental unit and will forfeit their rent. Any misrepresentation
is grounds for this action and termination
of rental with no refund. This policy is strictly
A: Advanced Deposit - One-half of the total
rent plus Travel Protection and it’s tax (if purchased)
is required to confirm reservations within 10 days of
the date made (unless within 30 days of arrival,
then total is due.)
B: Tax - Seven percent (7%) state sales tax, One
percent (1%) accommodations tax and Four pecent
(4%) local tax due on all rentals (unless state/local
C: Balance - We ask that your contract be paid in
full on or before 30 days prior to check in date. We
will accept a personal check (if received 30 days
prior to the check in date), money order, cashier’s
check, VISA or MasterCard.
12. Check Out Time - 10:00 a.m. or before. In
order to complete your contractual agreement, you
must follow the check out procedures found in your
check in key package. Also you need to return the
unit keys to the office of Beachcomber Vacations
by 10:00 AM or before. Early check out’s may
leave the keys in the office drop box located outside
of Beachcomber Vacations office door. Do not
leave keys in the unit. You will be charged $75 per
every one-half hour late check out.
13. Lost keys and/or pool bracelets or pool card, a
charge of $10 to $200, depending on the property.
14. Lost & Found - Beachcomber Vacations will
not be responsible for any items left in the unit. We
will make every effort to locate and return items to
you; there is a $25 fee for this service charged to
your security deposit. Postage and/or shipping fees
will be billed separately.
15. As agent, we reserve the right to refund or not
refund a deposit, refuse admittance, assign a different
unit of the same size and occupancy as confirmed
and/or discontinue occupancy if in our opinion
occupant is detrimental to the premises.
16. Substitution - In the event a reserved accommodation
becomes unavailable for rental use, we
reserve the right to substitute a comparable accommodation,
if available, or grant a refund of your
payments made, without further liability.
17. $250 Security Deposit - Is required for
each reservation, however, some security deposits
may vary. In lieu of a cash deposit, a valid VISA or
MasterCard imprint may be given upon check in.
Guests are responsible for any property damages
and will be charged for occurrences of damage or
excessive cleaning upon departure. Please report
any damage at check in or when it occurs. Cash
refunds will be mailed approximately 30 days after
departure. Checks not cashed within 60 days will
be voided and a $36 fee plus stop payment fee will
apply for re-issue.
18. Construction - Unfortunately, we cannot
predict the location of all construction activities
along the beach or road ways and we may not be
able to inform you at the time you make your reservation
on whether or not your accommodations are
near a construction site. We cannot make refunds
or adjustments because of construction activity.
19. Mandatory Hurricane Evacuation - No
refunds will be made for mandatory Hurricane
Evacuation. Tip: Purchase Travel Protection.
20. Agent may enter premises for the purpose of
effecting necessary repairs and/or maintenance.
21. That Beachcomber Vacations, as Agent or the
Owner of the individual unit rented shall not be
liable for any damages or injury to tenant or to any
other person, or to any property occurring on the
premises or any part thereof, or in common areas,
and tenant agrees to hold Agent and Owner
harmless for any claims for damage, no matter
how caused. Agent will not be held responsible for
acts of theft or vandalism or other damage to the
guest’s personal property.
22. That if guest or any member of his/her
party violates any of the conditions or agreements
in that contract, Agent may terminate
the contract and enter premises by force or
by statutory proceedings.
23. Travel Protection - For those of you who
will be vacationing with us between May and
November, please note that this is hurricane season.
Travel Protection benefits you and your
family if an emergency, mandatory hurricane
evacuation, family illness or death should occur
and prohibit your traveling party or a family
member of someone in the traveling party.
Therefore, we recommend that you seriously
consider purchasing this protection…..in the
unlikely event of a hurricane, you’ll be glad you
did. Travel Protection is available for reservations
made 30 days or more in advance and is offered
when you make your reservation. If you have
purchased Travel Protection, your rental agreement
will reflect the cost of the protection, and
is added to your advance deposit but coverage
is only in effect when we have received your
signed rental agreement and advance deposit
along with the Travel Protection payment in full.
A CVL (coverage verification letter) explaining
the benefits, exclusions, and limitations will be
sent to your email address from Rental
Guardian after the purchase. To learn more
about the coverage or what numbers to call to
file a claim or ask a coverage question, go to
www.BeachcomberVacations.com and view
Travel Protection und er Terms and Conditions,
go to http://insurestays.com/ptnw or call
24. Cancellations - We will refund the deposit
less 25% only if we are able to re-rent the unit for
the same dates and rental rate. Please notify us
immediately of cancellation. (If you purchased
Travel Protection, also file a claim with
RentalGuardian.com by calling 1-833-610-0736).
Requests to change properties and/or dates are
considered the same as requests to cancel and are
treated as such.
25. Although every effort has been made for accuracy,
Beachcomber Vacations is not responsible for